Xavier University of Louisiana

STUDENT HANDBOOK

Xavier University of Louisiana
1 Drexel Drive
New Orleans, LA 70125

STUDENT INVOLVEMENT

Student Government
University Center Advisory Board
Student Life Council
Pharmacy Association
Pan-Hellenic Council
Residence Hall Association
Commuter/Off-campus Student Network
Xavier Activities Board
Student Government Constitution

STUDENT GOVERNMENT

The Student Government Association (SGA) is the official representative of students in University policy-making and administration. This organization establishes an accountable self-government and provides the opportunity for responsible, individual and collective action. Its purpose is to plan, promote, and make recommendations for the interests and welfare of the student body as well as the University. It is charged with enacting legislation which regulates other student organizations and the general conduct of student life.

SGA aims to promote and assist in the planning and implementation of student programs and activities; to provide experience in the democratic process; and to encourage students to participate in all facets of the institution. SGA is the liaison between the students, faculty and University administration, providing appointments to a variety of internal and University committees, task forces and boards that establish or influence a wide range of policies, procedures and the general direction of academic and nonacademic programs and services offered at Xavier. SGA also functions as the avenue through which grievances by students may be channeled to the administration of the University. All full-time students are automatically members of the SGA. The SGA office is located on the second floor of the University Center .

UNIVERSITY CENTER ADVISORY BOARD

The University Center Advisory Board is composed of students, staff, and faculty members. It makes recommendations affecting the overall functioning of the Center; periodically evaluates the Center's activities in relation to programs, facilities, and staff; and encourages social, cultural, and recreational programs for the University community. It serves in an advisory capacity in matters pertaining to the University Center . The Advisory Board is composed of students (6) appointed by the Student Government Association from students nominated to the Board from the Student Body at Large; the Associate Vice President of Student Services; and the University Center Director. All offices are held by students. All meetings are open to the general University community.

STUDENT LIFE COUNCIL

The Student Life Council advises the Vice President of Student Services on the current issues regarding student housing, welfare, guidance, counseling, employment and placement, and student activities to help students forge educationally relevant campus experiences of a non-academic nature. The Student Life Council sets the standards for student elections; recommends guidelines for student housing, welfare, utilization of student facilities; and provides advisory support to programs related to varsity athletics, intramurals, residence halls, and student organizations. Membership in the Student Life Council includes: student government leadership, residence hall council leadership, university center governing board, the three faculty representatives appointed by the President from among recommendations submitted by the Academic Assembly, guidance counselors, residence hall and faculty advisors.

PHARMACY STUDENT ASSOCIATION

Promotes cooperation between pre-pharmacy and pharmacy student body, faculty, administration, and SGA. Supervise student affairs consistent with the particular needs of the pre-pharmacy pharmacy students. Concern itself with the work in the interest of the pre-pharmacy pharmacy students as they relate to the College of Pharmacy and Xavier University . Endeavor to support the High standards of the profession of Pharmacy at XU and in the surrounding community.

PANHELLENIC COUNCIL

This is the advisory and governing body of Xavier University social Greek organizations. PanHellenic provides a forum for the exchange of ideas, to coordinate matters of common interest, to plan cooperative service and academic programs and to formulate membership intake rules, policies, and plans. Information may be obtained from the PanHellenic Advisor, Room 201 University Center.

RESIDENCE HALL ASSOCIATION

The Residence Hall Association is the student organization that serves the on-campus student exclusively. Every student who lives on campus (or in University-sponsored housing) is a member of the Residence Hall Association. The Association is made up of a council in each residence hall as well as a central Residence Hall Association Council. It offers on-campus students an opportunity to get involved in a pro-active way to strive to transform the Xavier University Residence Halls into true living-learning centers.

COMMUTER /OFF -CAMPUS STUDENT NETWORK

This group serves to provide local and off-campus students a vehicle to voice their issues and concerns. All non-resident students are eligible and encouraged to get involved in this group while ideas are still being generated. For more information, the Campus Activities Office is located in the University Center , Suite 203 .

XAVIER ACTIVITIES BOARD

The Xavier Activities Board (XAB) serves as the planning body for major student activities. This student-run group provides diverse programming that appeals to the student body and aids in the development of the well-rounded student. Membership in XAB includes an Executive Board, Program Chairs, and representatives from the student body. XAB holds weekly meetings and all students are encouraged to attend to provide varied ideas. XAB operates under the Campus Activities office.

Student Government Association Constitution

Preamble

We, the students of Xavier University of Louisiana, desiring to promote the welfare of the Student Body; to develop a sense of leadership and responsibility for growth through initiative, discipline and self-direction; to assume the fullest powers and responsibilities of self-government, not inconsistent with the responsibilities and policies of the University administration; to encourage a clear and continuous exchange of ideas between students, faculty, and administration of this University; to promote academic freedom and responsibility; believing that these ideas are essential to the welfare of this Catholic University, and, recognizing the need of guidance from the Lord Jesus Christ in the attainment of these goals; establish this constitution in an exercise of the authority delegated to us by the Board of Trustees and the President of Xavier University of Louisiana.

Article I Name and Membership

Section One - This organization shall be known as the Student Government Association of Xavier University of Louisiana.

Section Two - Every regularly enrolled full-time student, as defined by the regulations of this University, shall be a member of the Student Government Association and shall have a voice and vote therein.

Article II Legislative Branch

Section One - The legislative power of the Student Government Association shall be vested in the Student Congress.

Section Two - The Student Congress shall be composed of the following officers:

• The Vice-President of the SGA;

• Eight Congresspersons from the Arts and Sciences, with two coming from each class;

• Two Congresspersons representing Pharmacy; and

• Four At-Large Congresspersons.

Section Three - The Congresspersons at-large shall:

Serve as a member of the Student Congress, representing all members of the SGA;
Alternate as chairperson of the Student Congress in the absence of the Vice-President;

Section Four - The Clerk of Congress shall:

Be present and record all minutes at all Congress meetings.
Prepare, present and distribute all congress minutes of the above meetings.
Inform all Congresspersons of all Congress Meetings, Budget Hearings, by phone and by memo.
Keep SGA Secretary abreast of all happenings in Congress.
Distribute all minutes to appropriate Student Services Advisors.
Coordinate and monitor approved allocations with the SGA Treasurer via the Treasury Board to ensure proper spending.

Section Five - The term of office of each member of the Student Congress shall run from the date of his/her installation as a member of the Student Congress to the date of the installation following the Spring General Elections at which time elected officers shall be installed and all other positions shall become vacant.

Section Six - A member of the Student Congress shall be removed from said body:

Because he or she has accumulated a total of more than two (2) absences and one (1) proxy per semester from the regular Student Congress meetings during a congressional year. An absence shall be defined as a voting member or proxy not being present at anytime in the duration of a regular meeting. A member removed for excessive absences cannot be reappointed during the congressional year.
Because he or she resigns, is convicted of impeachment charges, or is recalled from office by virtue of which he or she holds a position on the Student Congress.
Because he or she ceases to be an official member of the group he or she represents except where otherwise provided for in this constitution.

Section Seven - There shall be bimonthly meetings of the Student Congress during the regular school year.

Section Eight - A quorum shall be declared at any meeting of the Student Congress when a roll call shows 60 percent of the duly elected and duly- appointed voting members of the Student Congress or official proxies present.

Section Nine - The Student Congress shall within the area of student authority act as follows:

• Legislate on matters concerning students and student affairs, including university policies and community affairs;

• Make recommendations by a two-thirds (2/3) vote of those present at a duly-constituted meeting, for appropriation of SGA funds;

• By a two-thirds (2/3) vote of those present at a duly- constituted meeting of the Student Congress override, when necessary, the Presidential veto.

• Pass on any appointment made by the SGA President;

• Remove, for cause, any person appointed by the SGA President; a two-thirds (2/3) vote of those present at a duly-constituted meeting of the Student Congress being required except where otherwise provided for in this constitution;

• By majority vote, elect a successor to any vacant office, except where otherwise provided for in the constitution; and;

• Adopt such rules and procedures (not inconsistent with this constitution) as are necessary for the efficient and orderly conduct of the Student Congress affairs.

Section Ten - Succession shall be of a Vice-President to President immediately upon the occurrence of said vacancy.

Article III Executive Branch

Section One - The executive powers shall be vested in the SGA President. The president shall:

Recommend for consideration by the Student Congress such measures as he or she shall judge necessary and expedient in the performance of his or her executive duty;
Approve or veto all acts of the Student Congress, provided that he or she exercises such power within seven (7) calendar days; if the SGA President does not act on a measure within this period of time, the measure shall be considered adopted.
Be responsible for securing the implementation of all legislation passed by the Student Congress;
Appoint a cabinet to assist him or her;
Call meetings of the entire Student Congress;
Make all appointments provided for by this constitution subject to Article II Section 9:4; and
Perform all additional executive functions proper to the office and consistent with the by-laws.

Section Two - The SGA Vice-President shall:

Serve as presiding officer of the Student Congress;
Assist the SGA President in the execution of his or her duties and assume said duties in the event of the temporary absence of the President.

Section Three - Succession within the Executive Branch shall be as follows:

• In the event the office of the SGA President becomes vacant, the new Student Government Association President shall appoint a new Vice-President from the Student Congress

• In the event the office of the SGA President and the office of the Vice-President become simultaneously vacant, a general election shall be held by the Student Congress to fill said vacancies, not less than six days and no more than 14 days from the occurrence of said vacancies.

Section Four - The SGA Treasurer shall:

Keep an accurate record of all SGA financial transactions.
Give a treasury report at every other Student Congress meeting and every SGA monthly meeting.
Be an official member of the SGA Executive Board.
Chair the SGA Treasury Board as provided for in Article VI, Section I.

Section Five - The SGA Secretary shall:

• Be present and record all minutes of all SGA official Executive Board meetings, Emergency meetings, IOC meetings, and all other General meetings of SGA.

• Prepare, present, and distribute all the minutes of the above meetings to appropriate SGA staff, board, and advisors.

• Inform all Executive Board members of all meetings.

• Keep Clerk of Congress abreast of all happenings in SGA General meetings, IOC meetings, the official Homecoming and Festival committee meetings.

• Be a Co-Chairperson of the Publicity committee for SGA and handle all internal and external correspondence.

Section Six - Miss Xavier shall:

Assist in the planning and implementing of all student activities.
Preside over all Homecoming activities and events.
Serve as a member of the SGA Executive Board.
Serve on any other university council or committee where stated.

Article IV Judicial Branch

Section One - The Judicial powers shall be vested in the Judicial Council.

Section Two - The Judicial Council shall be composed of the following members who shall be appointed by the President of the S.G.A. and approved by the Student Congress:

Chief Justice who shall be chosen from the Associate Justices by the President with concurrence of the Student Congress
Associate Justices (5)

Senior Class

Junior Class
Sophomore Class
Freshman Class
College of Pharmacy

Section Three - College of Arts and Sciences Justices can serve no longer than eight (8) academic semesters and the College of Pharmacy Justice can serve no longer than eight (8) academic semesters in office.

Section Four - The Judicial power of the S.G.A. shall extend over all cases involving violation of this Constitution and the By-laws of the S.G.A. and the policies and regulations of this University as they pertain to the organizations

Section Five - The Judicial Council shall have supreme jurisdiction in all cases of impeachment. It shall serve as a disciplinary hearing committee and shall serve as the Student Judicial Board in cases referred by the Associate Vice President of Student Services. It shall hear cases of a minor nature as referred by the Vice President of Student Services.

Section Six - Each student appointed as a member of the Judicial Council must have an overall scholastic average of 2.75 or higher at the time of appointment. The student shall not hold any other elective or appointive office under this constitution.

Section Seven - Any member of the Judicial Council may be removed for cause by four-fifths (4/5) of the voting members of that body.

Section Eight - A duly-constituted meeting of the Judicial Council shall consist of the presence of four fifths (4/5) of the voting members of that body.

Section Nine - The duties of the Judicial Council shall be:

To pass on all questions concerning campaigns, balloting, elections, 27 nominations, qualifications, removal and succession of candidates or officeholders;
Upon the filing of a complaint, to render decision upon any election dispute or irregularity within seventy-two (72) hours after the filing of such complaint;
To verify all election returns, such verifications being final unless contested within seventy-two hours (72) after the election; and
To pass upon the validity of a recall election.

Section Ten - In order to be eligible for elections to an SGA office, a Judicial Council member must first resign from said body.

Article V Elections

Section One - Only regularly enrolled students as defined by the official regulations of this University shall be eligible to vote in any election.

Section Two - In order to be eligible for election to the offices of SGA President, Vice-President, Secretary, Treasurer, and Miss Xavier, a student must meet the following qualifications:

• He or she must have completed at least 42 hours of college with a minimum 2.75 previous semester/cumulative GPA at the time of the nomination; Miss Xavier must have completed at least 95 hours at the time of nomination;

• He or she must pass a written examination on the SGA constitution, such examination to be conducted by the Judicial Council;

• He or she shall not be on disciplinary, scholastic, or attendance probation at the time of his or her examination;

• He or she shall have earned twelve (12) semester hours at Xavier University of Louisiana the semester prior to the election;

• The SGA President and Vice President shall have served at least two (2) semesters in SGA as appointed or elected officials prior to running for an office;

• SGA Treasurer, Secretary and Miss Xavier shall have served in SGA for at least one (1) semester in SGA as appointed or elected officials prior to running for office.

Section Three - A candidate for class offices, Congressperson and Clerk of Congress shall:

• Have earned at least 30 semester hours of college work (except for the Freshmen class officers) with a minimum of 2.75 previous semester/ cumulative GPA at the time of the nomination.

• Meet the requirements of paragraphs 2, 3, and 4 of Section Two of this Article, except for the Freshmen officers who are subject to the provisions of paragraphs 2 and 3 of Section Two of this Article.

Section Four - The term of office which has not been established by the articles of this constitution for all SGA officers shall be terminated:

Upon the installation of the student's duly elected successor;
Upon the recall as provided for in Section 9 of this article;
Upon resignation from office; or
If the officer ceases to be a member of the group he or she represents.

Section Five -

• In elections in which two or more positions are to be filled from the list of candidates, and there are more candidates running than there are positions open, voters shall be allowed to cast one vote for each position that is open.

• In election for Miss Xavier and her court, in which only one position (Queen) is to be filled from the list of candidates, and there are more candidates running than there are positions open, voters shall be all allowed to cast one vote. Only a plurality vote is required, with the second and third highest vote getters being automatically designated 1st and 2nd Maid, respectively. There will be no run-off elections for Court positions.

• Except where otherwise provided, all officers elected under this constitution must receive a majority of the votes cast in the election. If, in an election in which one position is to be filled, no one candidate receives a majority of the votes cast, the two candidates receiving the highest number of votes in the primary shall be given the opportunity to qualify for the run off election. If the run off election is necessary, it shall be held not less than six (6) days and not more than eight (8) days following the date of the primary.

Section Six - Nominations shall be made by:

• A candidates filing his or her intentions to run and choice of office during the filing period established by the Election board;

• The Judicial Council confirmation of his or her eligibility in accordance with other sections of Article 5. A seven day period of filing shall be opened twenty-one (21) days before the date of the election.

Section Seven - A special election shall be conducted by the Election Board within four weeks or the commencement of the Fall semester to fill the Freshmen positions, to pass on any referendum or constitutional changes, or any other items which may require a vote of the student body.

Section Eight - A general campus election shall be conducted by the Election Board beginning no later than April 1 and concluded by April 15 of each year. The SGA President, Vice President, Secretary, Treasurer, Congresspersons-at-large, Sophomore, Junior and Senior Class Congresspersons , the Clerk of Congress and all Class officers shall be elected at this time. All elections shall be held campus-wide for two (2) consecutive days.

Section Nine - The term of office of any officer under this constitution may be terminated by either of the following procedures and steps outlined therein:

Impeachment

By the filing of formal impeachment charges of one-fifth (1/5) of the members of the Student Congress at a regular meeting of the congress, and
By a formal hearing at the next regularly scheduled Congress meeting, to be presided over by the Chief Justice of the Judicial Council (or by the President in case the Chief Justice is the officer charged with impeachment), and
By a three-fourths (3/4) affirmative vote for conviction of those present at the Student Congress meeting, voting by secret ballot, or

Recall:

By submission of a petition to the Election Board signed by fifteen percent (15%) of the Electorate of the office concerned, and
By the Election Board setting provisions for a recall election within two weeks after the petition is submitted, and
By a majority of those voting in accordance with the provisions of this constitution.

Section Ten - All officers elected under this constitution shall be installed within thirty (30) days after the elections are completed.

Section Eleven - The Election Board

There shall be an Election Board consisting of a cabinet member appointed by the President to serve as chairperson, two persons appointed and three persons appointed and approved by the Congress, subject to Presidential veto.
The chairperson of the Election Board shall be the cabinet member appointed by the President.
The Election Board shall be appointed at the end of each Fall and Spring semester, and shall serve from the time of their appointment until a new board is appointed.
Should a vacancy occur on the Election Board during the course of the semester, the party making the original appointment will appoint a replacement in the same manner as the original appointment.
5.The duties of the Election Board shall be:

To conduct all Student Government elections;
To determine dates and procedures for all SGA elections and other official elections consistent with this constitution;
To secure poll commissioners for all polling stations;
To instruct all polling commissioners as to the duties of their position;
To disqualify any candidate who shall fail to comply with election regulations.

Article VI Finance

Section One - A Treasury Board shall consist of the SGA Treasurer, all Class treasurers, and the Clerk of Congress. The Treasury board shall assist the SGA Treasurer in bookkeeping for the Student Activity Fund collected by the University for the operation of SGA functions and which funds shall be appropriated by the Student Congress.

Section Two - Requisition for the expenditure of SGA funds shall be signed by the President, Vice-President, and duly-appointed University advisor to the SGA. Class and student organization requisitions shall be signed by the President, Treasurer and duly appointed University advisor.

Section Three - Budget hearings shall be scheduled by the SGA President with proper notification being given to the members of the student body and Student Congress at least two weeks in advance of the hearings. These hearings are to be conducted within the first three weeks of the fall semester.

Section Four - The Student Government Association shall appropriate and disburse monies according to funds collected from the Student Activity fee.

Section Five - The SGA funds shall be calculated at the beginning of each semester. The funds shall equal to the number of full-time students enrolled in the College of Arts and Sciences times the student activity fee per student plus 60% of the student activity fee times the number of full-time students enrolled in the College of Pharmacy .

Section Six - The SGA funds shall be itemized as follows:

25% per full-time enrolled student as an official member of the perspective classes (Freshman, Sophomore, Junior, Senior) and 40% per full-time enrolled student in the College of Pharmacy .
SGA stipends shall not exceed 10% of the actual total SGA funds.
Funds available for budget hearings shall not be less than 10% of the actual total SGA funds.
Discretionary Funds - The SGA President's discretionary fund shall not exceed 5% total of SGA Budget and any incoming revenues, and shall be under the control of the SGA President, not to be allotted by Congress.

Article VII By-Laws

Section One - Any legislation not inconsistent with this constitution which has more than a temporary effect must be considered a by-law.

Section Two - Any proposed by-law must be presented in writing to duly- constituted meeting of the Student Congress. The vote on this by-law may not be taken until the next duly-constituted meeting of the Student Congress.

Section Three - A two-thirds (2/3) vote of the membership of the Student Congress at a duly-constituted meeting of the same is required to pass a by-law.

Article VIII Amendments

Section One - Amendments may be proposed to this constitution by two-thirds (2/3) vote of the Student Congress.

Section Two - At least seven days must elapse between the date of passage of proposed amendments by the Student Congress and their submission for ratifications to the SGA membership.

Section Three - Proposed amendments shall become a part of this constitution after they are ratified by a majority of those voting at an election designated for that purpose.

Section Four - The right of initiative is hereby given to the student body. If a petition signed by 15 percent (15%) of qualified voters requesting an election for the consideration of a constitutional amendment must be held between 14 and 21 days following the presentation of the petition to the SGA President.

Section Five - All proposed amendments must be certified as not inconsistent with the University policy by the appropriate University officials prior to their submission to the electorate.

Article IX Oath of Office

I _______________________________________, hereby solemnly affirm that I will carry out the duties of my office to the best of my ability in accordance with the Constitution of the Xavier University Student Government Association and the regulations of Xavier University of Louisiana.

BY-LAWS
Article I The Inter-Organizational Council

Section One - Upon assuming his/her office, the president of the SGA shall assemble the Inter-Organizational Council (IOC).

Section Two - The Inter-Organizational Council shall:

Insure that all recognized organizations of this university are structured and maintained according to the principles established in this constitution and its by-laws, as well as the policies of this university;
Communicate with and provide for the annual registration of all organizations;
Establish procedures for the recognition and functioning of newly formed organizations;
Recommend to the Office of Student Activities the suspension of any organization that acts contrary to its approved constitution, or the policies of the university; and
Sponsor such activities which require a joint effort of all member organizations.
The president of each University-approved and active organization and class is a member of the IOC. Each representative of a University- recognized organization shall be empowered to cast one vote within the council.
In every clause where organization is mentioned, organization shall automatically include all organizations, honor societies, and classes recognized by IOC.

Section Three - All organizations which have been recommended for suspension shall have the right to appeal to the Judiciary Committee of the SGA.

Section Four - The composition of IOC shall be:

One (1) representative of each organization and class recognized by the IOC
The President of the SGA, whom shall have voice but no vote
The Vice-Chairperson of IOC
IOC Secretary of whom shall have voice but no vote
The Vice President of Student Services or his/her representative of whom shall have voice but no vote.

Section Five -

The president of the SGA shall chair all IOC meetings
If both the president of the SGA and the Vice Chairperson of IOC are unable to chair a meeting, the SGA president may appoint a representative to chair the meeting of IOC.
The Vice Chairperson shall be appointed by the President of the SGA subject to the approval of the Executive Board of SGA.
The SGA Secretary shall keep the minutes of all IOC meetings.

Article II Verification of Elections

Section One - Two (2) members of the Judiciary Council shall be present for the tabulating of ballots for all elections conducted by the SGA. They shall affix their signature to the official tabulation as a verification of the election returns. This section in no way shall void appeals by candidates concerning matters set forth in Article V of this constitution.

Section Two - All organizations recognized by the Inter-Organizational Council should select their officers (for the coming year) by a democratic process no later than two weeks after the SGA elections are held.

Article III Appointments and Hearings

Section One - All appointments to be made by the President of the SGA shall be accompanied by a brief biographical statement which shall be delivered to members of the Student Congress two weeks in advance of the proposed vote on the nominations.

Section Two - The president of the SGA or his/her representative and the candidate(s) shall appear before the Student Congress in order to answer any questions pertinent to the nomination(s).

Section Three - Nominations shall be published for members of the SGA in an appropriate form of communication.

Section Four - Interested parties may appear before the Student Congress in support or opposition to nominations.

Section Five - A simple majority vote of the Student Congress shall be sufficient for appointment.

Section Six - All individuals appointed to normally elected positions must meet all requirements of that position as stated in this constitution and its by-laws.

Article IV Budget Procedures

Section One - Budget hearings shall be publicized in the university publications and other appropriate forms of communication.

Section Two - Members of the Budget Hearing Committee shall include three (3) members of the Student Congress, the president of the SGA, and the Vice President of Student Services, or his/her representative.

Section Three - The income provided by the university (Student Activities Fees) shall be determined by the fourth week of each semester.

Section Four - All requests for expenditures shall be made in writing at the budget hearings.

Section Five - All awards of funds shall be strictly accounted for, with a financial statement and evaluation form completed within two weeks following the sanctioned activity. These forms shall be provided by the SGA.

Section Six - The Student Congress shall receive from the president of the SGA a prepared budget including receipts and expenditures by September 15th of the Fall Semester and January 31st of the Spring Semester.

Section Seven - The Student Congress shall pass on its finalized budget by September 30th of the Fall Semester and February 15th of the Spring Semester.

Section Eight - The budget adopted by the Student Congress shall be a balanced budget.

Section Nine - No loans will be granted by the SGA Student Congress to any organizations and/or individuals. No IOC monies shall be allocated to individuals.

Section Ten - In order to provide compensation for the time, energy and effort spent working for the SGA, the following officers, President, Vice President, Treasurer, Secretary, Clerk of Congress, and Miss Xavier will be proposed a stipend subject to congressional approval. Stipends shall not exceed 10% of the total SGA funds.

Section Eleven - The availability of SGA funds to a student organization shall be based upon (1) active attendance at IOC and Student Body meetings - attending at least three-fourths (3/4) of both IOC and Student Body meetings called, and (2) active participation in community service - a minimum of three community service projects per semester with prior notification to and registration with the XU Volunteer Center. At least two service projects must be off-campus per semester.

Section Twelve - The For Spring Budget Hearings, active attendance and active participation shall be a prerequisite for eligibility.

Article V Meeting Procedures

Section One - Class meetings are to be held once per month on a date and at a time set forth by the University calendar and communicated in appropriate form to constituents.

Section Two - Student body meetings are to be held once per month on a date and time set forth by the University calendar and communicated in appropriate form to constituents.

Section Three - Treasury reports and congressional reports are to be given during the above mentioned meetings. General activity planning shall be discussed and decisions for the academic year shall be made.