STUDENT HANDBOOK
 
 
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RESIDENCE LIFE REGULATIONS
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RESIDENCE LIFE REGULATIONS

The Residence Life Staff

The Residence Staff assumes major responsibility in the overall functioning of the Residence Facilities. The staff has a duty to:

  • establish a pleasant and growth-promoting living environment;
  • assist individual students in their needs and problems;
  • advise student organizations, committees, or other groups;
  • enforce rules and regulations; and
  • perform administrative duties required in the functioning of the residence facilities.

Residence Government

Residence Hall government consists of the student, the Council and the Judicial Board. Each student is an important part of this process. The extent and effectiveness of the Council and Judicial Board depend mainly on individual student efforts in self-government and their interest in Residence affairs.

The Hall Council consists of the unit representatives. It functions as an executive and legislative body, establishing regulations and representing student residents to conduct residence hall business.

The Residence Hall Judicial Board hears referred cases. It also reviews and in­terprets the residence guidelines and constitution. The responsibility for deciding cas­es involving residence hall violations referred to in this handbook is granted to the Judicial Board of the residence unit. This board will assess the facts and recommend the disposition in all cases. Those infractions which subject a student to suspension or dismissal from the University will be handled by the Office of Student Services or referred to the University Hearing Committee. Appeals from the residence board may be made to the Office of Student Services. The Hall Council, in conjunction with Student Services, determines policies designed to insure a favorable living environment for all students.

The Inter-Residence Hall Council was organized to coordinate joint activities of the residence halls. It is comprised of representatives from each hall.

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Residence Hall Facilities

There are seven major facilities to house resident students. Four which house female studentsSt. Katharine Drexel, St. Joseph , House of Studies, Claver Hallone which houses male studentsSt. Michael Hall and two which house both male and female upperclassmenFountainbleau Apartments and the Living Learning Center . A limited number of single rooms for females is available in the House of Studies.

ADDRESS

The general address of the residence hall is posted on the bulletin board in the lobby of residence unit. In order for students to receive mail, the assigned P.O. Box must be added to this general address.

Curfew Regulations

Freshmen - Male and Female

Sunday - Thursday

12:30 a.m.

Friday & Saturday

2:00 a.m.

Sophomores

 

Sunday - Thursday

2:00 a.m.

Friday & Saturday

4:00 a.m.

Juniors and Seniors and 21 Year Old Students

 

Sunday - Saturday

4:00 a.m.

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OFF CAMPUS PRIVILEGES

Your parental permission form is on file at the main desk. It is your responsibility to know whether you have general or limited permission. Overnight absences from the hall require filling out a request slip in sufficient time for it to be authorized. Residents must have curfew extension and overnight slips confirmed before leaving the residence hall. Notification of an overnight absence for regular overnight will be sent to parents. If a resident signs out for an overnight and decides not to take it, he/she must return to the hall according to his/her curfew.

SPECIAL OVERNIGHT An overnight may be used when a student wishes to remain out of the residence unit until the following morning. The residence unit telephone numbers are listed in the New Orleans directory. Students should contact the residence unit if emergencies arise which necessitate their being out later than the curfew.

LATENESS

When a resident returns late, disciplinary action by the Judicial Board or Staff may result.

SIGN-IN - SIGN OUT

A Sign out must be used any time a resident will be out of the residence unit overnight. A student who violates this regulation will face disciplinary action.

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SPECIAL CURFEW REGULATIONS

  • After any campus social activity the curfew is extended one half hour past the close of the event for those in attendance.
  • On nights preceding class holidays, the curfew is the same as for weekends

CURFEW PENALTIES

Frequent violations of curfew will be considered serious acts of insubordination and subject the student to dismissal from the residence facility and the University.

CAMPUS
There are two types of Campuses imposed:

  1. The student is confined to the grounds of the University with no restricted privileges.
  2. The student is confined to the campus grounds and is restricted from all social and athletic activities.

A campus is in effect 24 hours a day. All emergencies must be cleared through the Director or Hall Advisor on duty

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Residence Hall Dining Services

UNIVERSITY DINING HALL The University Cafeteria is open seven days a week, serving both resident and commuting students. The housing contract includes cafeteria services. These may not be separated, except for persons residing in Fountainbleau Apartments. The cafeteria offers a 19 meal plan which has three meals Monday through Friday and brunch plus dinner on Saturday and Sunday. Food cannot be carried out of the dining hall without approval. Meal hours and menus are posted in the cafeteria. When it becomes necessary to alter meal hours for any special purpose, notices will be posted in the cafeteria at least 24 hours in advance. If a student's class schedule does not permit him/her to eat dur­ing the regular meal hour, he/she should take his/her schedule card to the cafeteria man­ager and make other arrangements. If the conflict cannot be resolved by the cafeteria manager he/she is to contact the Office of Student Services and/or Residence Life. In keeping with the significant improvement in the setting of the dining hall, inappropriate attire and revealing garments (which includes, but is not limited to sleep­wear) will not be permitted in the dining hall of Xavier University . On holidays or days when the University does not have classes scheduled, the din­ing hall will serve 2 meals (brunch and dinner). All meals begin with brunch on the day of registration and will end with breakfast on the last day of finals for the fall and spring semesters (except for graduating seniors) and the first day of finals for the summer sessions.

MEAL CARD The Campus XCard serves as the multi-purpose ID/meal card. The card must be presented for verification to the cashier at each meal, or the student must pay cash. For resident students, loss of a meal card should be reported immediately to the Cam­pus Card office or if after business hours, to the residence director in your Hall, and to the dining hall manager. A lost meal card will be replaced for a fee payable in cash to the Campus Card office.

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Residence Hall Policies

CONDUCT CODES (also see Campus Code of Conduct)

The campus code and following additional regulations will govern student conduct in the residence facilities. The willful violation of any of these regulations will subject the offender to possible suspension or dismissal from the facility and/or the University.

Hall Decorum

GENERAL AREAS We expect each resident to be considerate of the staff as well as his/her fellow res­idents by maintaining the cleanliness of the general areas of the residence hall including bathrooms, utility rooms, corridors, laundry rooms, etc. Each resident is responsible for the condition of the lounge. Furnishings may not be removed or interchanged from the lounge or any other areas. All violations will be reported.

NOISE Students are expected to respect the rights of others 24 hours per day. Shouting, screaming, cursing and other types of boisterous behavior are strictly forbidden at all times. Any resident has the right to tactfully and courteously approach another res­ident regarding noise. Excessive noise which indicates a disrespect for the rights of others will not be tolerated. 49

Noise is any sound that can be heard outside of the confines of a room. Radios and stereo sets are to be modulated in such a way that they entertain only the occu­pants of the room in which they are located. The use of earphones is encouraged. The playing of stereos and radios or any equipment at a level which falls into the scope of the definition of noise may result in the confiscation of the set and/or the loss of the privilege to play the set.

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STUDY HOURS All class periods are considered periods of study. The evening study period be­gins at 7:00 p.m. and lasts for the entire evening Sunday through Friday. During this time, the study atmosphere must be maintained.

ATHLETIC CONTESTS AND HORSE PLAY Athletic activities are confined to the gymnasium, activity fields and other desig­nated areas. Active game play of any type on the grounds surrounding and/or in the residence halls is prohibited.

LOUNGES/RECEPTION AREA The main lounge is the reception area of the residence. The following Lounge reg­ulations are in effect:

  • Dress: Pajamas and robes are not permitted until the residence closes.
  • Eating and dancing are permitted only on approved occasions.
  • Sleeping or lying down on couches is not permitted. Feet must remain on floors or hassocks.
  • Draperies: Residents are not permitted to operate drapes
  • Furniture Removal: Removal of Furniture from the lounge for use elsewhere or on the patio is not permitted.
  • Co-ed visitation is permitted in the lounge until closing hours.
  • The playing of cards is not permitted at any time.
  • Residents wishing to comb or braid hair may have access to the conference room in Drexel when it is not in use. Combing hair is not permitted in the hall lounges.

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EXTERIOR HALL DECORUM

Since eating is not permitted on the front porches, students are encouraged to use the patio and courtyard areas in the rear of the residence halls for outdoor lounging. The noise level should be kept at a minimum so as not to disturb the other residents.

PATIO The Patio, located to the rear of St. Michael, is for male residents, however female students are admitted as guests. Grill cooking may be done at any time by residents and their guests under the following conditions:

  1. The patio area must be cleaned, fires extinguished and all equipment should be placed in the proper storage area.
  2. Cooking and eating are to be confined to the patio area Food is not to be brought into the lounge.
  3. The use of electronic equipment (Stereos, radios, etc.) is permitted only if the volume is kept at a level which will not disturb the residential quarters and the neighbors.
  4. Permission is given by Residence Staff.

Use of Electrical Appliances

Electric hot plates, hot pots, ovens and electric heaters constitute a fire and casualty hazard. Use of these devices within a resident's room is expressly prohibited. Microwaves are prohibited as well.

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Decorations

The occupants of each room will be held accountable for any damage incurred dur­ing their tenure. Students causing damage through the use of these items will be assessed for damages, and will be fined the cost of repairs. Only notices and signs approved by Student Services and Residence Managers may be posted inside or outside the residence hall.

Additional floor coverings and personal drapes may be used, however, the following are forbidden:

  1. The installation of traverse drapery rods, or any permanent objects.
  2. The painting of, or otherwise altering the appearance of the wall.
  3. The use of combustible materials in decorating areas. All decorations must be approved by the Residence Hall Director and Building Services Director.

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Furniture and Equipment

Furniture and Equipment provided in each resident's room and all other areas of the building are the property of the University and are provided for the convenience of the occupant. Under no circumstances is any resident entitled to remove from the premis­es, or move to or from other parts of the building, any equipment of this nature unless granted permission by the Director Housing.

FURNISHINGS AND ROOM INVENTORY

You are responsible for all of the furnishings and items in your care. Each room is provided with suitable furnishings which the occupants are expected to maintain. The beds in Drexel and St. Joseph halls, because of their particular construction, pro­vide a support to the bolsters. These are not to be moved from their normal posi­tions. Damages done to rooms or furniture will be charged to the occupants. Plastic liners purchased by the room occupants are to be placed in the trash cans. At regis­tration time each resident will be provided with a Room Condition Form which should be filled out and returned to the dormitory office the first day of occupancy. Whenever a resident moves from an assigned room or checks out of the dormitory, a staff member shall recheck the assigned room for damages. Damage to the room or furniture which is not noted on the Room Condition Form will be charged to the resident. FIRE DOORS & LOUNGE DOORS ARE TO BE KEPT CLOSED AT ALL TIMES.

University property is not to be removed and transported elsewhere without the approval of the Residence Hall Director. Students with non-approved property found in their possession will face disciplinary sanctions and fines.

PAYMENT OF ROOM DAMAGES

Residents will be billed for room damages incurred during their occupancy. This will include cost for replacement (to be determined by Building Services) and $50.00 negligence fee. Payments for damages must be made in full before the resident is per­mitted to register for the next semester. All payments are to be made at the Fiscal Office.

The criteria to assess a resident for damages are as follows:

  • Damages caused by the resident accidentally and immediately reported to the Office cost of materials only.
  • Damages caused by a resident accidentally but not reported to the Resi­denceHall Office cost of materials and labor.
  • When unidentified persons cause damages in public areas, the cost will be pro­rated to the general resident body.

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Guests

Each resident is responsible for the conduct of his/her guest(s). Residents may not entertain guest(s) in their rooms overnight unless approval is obtained through the Res­idence Manager. Visiting hours are over at 12:00 a.m. midnight, Sunday through Thurs­day and 1:00 a.m., Friday and Saturday. Extension of visiting hours for reasons of study, etc., will usually be granted at the discretion of the Residence Manager or in his absence the Residence Assistant. Because of security considerations, all visitors to the residence hall are required to register at the main desk and leave identification until the visit is concluded. HOSTS WILL BE FINED FOR ANY UNAUTHORIZED GUEST, AND WILL BE SUBJECT TO DISCIPLINARY ACTION WHICH MAY RESULT IN DISMISSAL FROM THE HALL.

Overnight visitors, whenever possible, may be housed in the residence halls. This courtesy is extended to parents and relatives, usually in emergency situations. Students desiring accommodations for the above will contact the Residence Hall Director and the Director of Housing and Residence Life for authorization or clearance. A nominal fee of $25.00 per night will be charged to all overnight guests. At least 2 weeks pri­or notice is required. Guests are not allowed during University Holidays or break.

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Co-ed Visitation

Co-ed inter-residence hall visitation is not permitted in the living areas of the tra­ditional style residence hall, nor in the sleeping quarters of the apartment style build­ings. It is permitted, however, in the public lounge on the first floor and shared liv­ing areas of apartment buildings. Exceptions to this rule on special occasions (e.g. Open house, Graduation, etc.) will be posted on the bulletin boards. In exceptional cases, no­tices will be given on the intercom system. Acceptance of campus residency is con­strued as an endorsement of the policy. VIOLATION OF THE COED VISITATION RULE WILL RESULT IN THE IMPOSITION OF DISCIPLINARY SANC­TIONS UP TO AND INCLUDING DISMISSAL FROM THE RESIDENCE HALL.

Keys

Each resident is issued a key to his/her room and a key to the Security doors and is cautioned to lock the door upon leaving. Persons wishing added protection may pur­chase lock-out locks from a lock company at his/her own expense, however, a key must be given to the Residence Hall Director so that the room may be entered by him/her. Staff members are not obligated to open a room door for a resident who is without his/her key. A small charge may be levied for this service. Staff will not open any room for anyone, except for the occupants of that room and by authorization of the Dean of Student Services (see section on privacy).

The University is not responsible for any theft, consequently, any key lost should be reported to the Residence Manager. The costs for first key replacements are $10.00 ($20.00 at Claver Hall and Fountainbleau) for a regular room key and $25.00 for a security key. The replacement key cost for lost mail box keys at Claver Hall and Foun­tainbleau Apartments is $25.00.

The University is not responsible for keys left in mailboxes, at the mailboxes, or at the office desk. UNAUTHORIZED DUPLICATION OF A ROOM KEY BY A STUDENT OR ALLOWING SOMEONE ELSE TO USE YOUR KEYS TO GAIN ENTRANCE WILL RESULT IN AUTOMATIC DISMISSAL FROM THE HALL.

A defective key may be returned for replacement. No fee will be charged if the key is defective through normal wear and tear.

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Meetings

Residents are expected to attend all official residence hall meetings and are held accountable for all official information disseminated at these meetings. Continuous absences will be considered an offense and will follow the Judicial Process.

Room Changes

During the two-week period after the residence unit opens, one room change with­out charge may be granted with the approval of the Residence Director. After this time a fee of $5.00 will be assessed for each person granted a change. Residents who change rooms or specific hall assignments without the approval of the Residence Staff will be assessed a fee of $100.00 and will face disciplinary action. The University reserves the right to make room changes without the prior consent of the student resident.

Room Cleanliness and Order

All students will be individually and jointly responsible for the care of their rooms. They are expected to keep it clean, orderly and aesthetic in appearance.

The University reserves the right to hold periodic health and safety room inspections. All illegal or unauthorized items found in the room will be confiscated by the Hall Staff and/or University Police. The student must correct within twenty-four (24) hours all discrepancies noted in the inspection. Cooking in individual rooms is forbidden. To dis­courage rodents and other pests, food is to be placed in closed containers. Students who maintain unsanitary living conditions will be dismissed from the hall, and denied fu­ture housing.

Unauthorized Room Entry/Invasion of Privacy

The general rule is that no one may enter a student's room or general area without explicit permission from the occupants of that room. Doors should be kept locked when the occupants of that room are absent. However, when an advisor must enter a room for some good reason he/she is expected to knock.

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ROOM SEARCH

A room search can be conducted only with the authorization of the Dean of Student Services. This exception to the privacy which each student deserves is for the general good of the whole student body and the University. It will be used sparingly and only when absolutely necessary. In the event it becomes necessary to search a resident's room and personal belongings for stolen articles, contraband, etc., the search party must pre­sent to the occupant of the room a search warrant signed by the Dean of Student Services.

Solicitation (also see Personal Business Enterprises)

The University will not allow salesmen from outside businesses, including insurance salesmen, to confront residents within the halls. Should there be any violation of the latter provision, your cooperation is asked in bringing it to the attention of the residence staff or the Office of Student Services.

Smoking

SMOKING OF ANY SUBSTANCE IS NOT ALLOWED IN RESIDENCE HALLS.

Incense Burning is also not allowed in Residence Halls.

Residence Hall Services

BULLETIN BOARDS

Residence bulletin boards are the most important single means of communication on campus. Residents are responsible for knowledge of all notices posted on official bulletin boards. Campaign posters, commercial posters, etc are not to be placed in these areas of posting.

LAUNDRY

Laundries are equipped with washers, dryers and ironing boards. Inside drying racks are provided. The hanging of clothing in dormitory windows or from window sills is prohibited. Since all machines are set to operate for 30 minutes, students should time the laundry and remove their clothes when dry. Out of consideration for others, cloth­ing should not be left soaking for long periods in the sinks. THE UNIVERSITY IS NOT RESPONSIBLE FOR DAMAGES TO OR LOSS OF CLOTHING RESULTING FROM THE USE OF THE LAUNDRY FACILITIES PROVIDED IN THE RESIDENCE HALL.

Be certain that all electrical appliances are disconnected, lights off and the general area is in order before you leave it. If you are in doubt as to the operation of laundry appliances, please ask a residence staff member for assistance. Machines that are out of order should be reported to the residence hall office immediately, and a sign placed over the machine.

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LINEN SERVICES

Linen Services are available through an agency contracted by the University. Each resident can receive two (2) sheets and one (1) pillow case weekly. Linen exchange will be made weekly. The day of the week and hour will be posted in the residence. Residents will bear the cost of lost linen. (Notice: This service will be discontinued after the 1996-97 academic year.)

MAIL

The combination of your box is given only to you to insure your privacy and the security of your mail. Even if you don't expect any mail, check your box daily. A notice will be placed in your P.O. Box when you receive packages, special deliveries, telegrams etc. These items may be picked up at the Post Office. The University is not responsible for the reimbursement of cash mailed to you.

MAINTENANCE AND REPAIRS

All reports of needed maintenance, e.g., locks, electrical fixtures, door closures, etc., are to be reported immediately to the dormitory office using the repair request form available at the office desk. Notify the director when the repairs are completed.

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PEST CONTROL All rooms will be sprayed for insects on a regular monthly schedule. Each resident is required to have his/her room sprayed whether or not he/she is present.

STORAGE
Personal property will not be stored in the living quarters over the summer when the University is not in session and/or the student-owner is not residing in the residence facility.

SUPPLIES

Each residence hall is equipped with cleaning facilities and supplies which, after using, are to be returned promptly to their proper places in clean condition. If supplies are lacking, notify a residence staff member.

TELEPHONES

Residents should check the bulletin board regularly for any telephone calls or messages. Because of the limited number of pay phones, conversations must be limited to fifteen minutes. The phone must be surrendered for waiting residents or for incoming calls.

THE RESIDENCE HALL PHONE NUMBERS ARE LISTED IN THE NEW ORLEANS TELEPHONE DIRECTORY.

The office telephone is for staff use for conducting official University business and for emergency use only. These phones are not for general student use. To make a long distance telephone call and charge it to Xavier is an illegal practice, and is in violation of University policy. Any student who violates this policy will be assessed the amount of the call and be assessed a $10.00 service fee for each call made and may be subject to dismissal from the residence hall and/or the university.

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VENDING MACHINES

In all residences, vending machines are provided for the convenience of the residents. These machines are controlled and regulated by the companies that own and service them. Any abuse or damage to these machines will result in their removal by the vend­ing companies. Loss of money in a vending machine should be reported to the unit of­fice. Refunds will be made by the vending company.

Residence Hall Security and Safety Procedures

UNIVERSITY POLICE

The University Police are responsible for protecting all University property as well as the safety of the students, faculty, staff, and visitors on the Campus. Students returning late to campus may be stopped for identification purposes. You are expect­ed to cooperate by showing your I.D. Card and furnishing any other information requested of you. Should the policeman request the surrender of your I.D. Card, you are expected to comply. For your protection certain campus areas may be declared off limits. Please cooperate.

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FIRE AND EMERGENCY PROCEDURES

The ringing of the fire alarm buzzer shall be the signal for an immediate, quiet, and orderly evacuation of the building by all occupants. No one is to wait to collect any items. For your convenience, evacuation directions are posted on the room doors. The eleva­tors are not to be used in the event of a fire/fire drill. Use designated stairways only.

FIRE ALARMS AND EQUIPMENT

Tampering with the fire equipment or fire alarm is strictly prohibited. Violators of this regulation may also be prosecuted under civil laws of Louisiana . The cost for resetting of the fire alarm is $50.00. The use of Fire Doors except in emergencies is prohibited. Per­sons violating this regulation are subject to immediate dismissal or a fine to reset.

OTHER IMPORTANT INFORMATION

CHECK-IN PROCEDURES

The residence halls will open for upperclassmen for the Fall and Spring sessions at noon of the day prior to the first day of their scheduled registration. Upperclassmen arriving for accommodations prior to this date may be refused admittance or if granted permission to enter by the Housing Manager will be charged daily.

Students must check into reserved room in the residence hall by the last day of regular registration for the term or forfeit the space.

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CHECK-OUT PROCEDURES

Holiday Check-Out

Resident students leaving to spend a holiday (Mardi Gras, Easter, etc.) period off cam­pus with friends or relatives must officially check out and indicate the intended des­tination on the Holiday Log.

Semester Check-Out

A log will be provided at the end of the semester for Check-Out purposes. Detailed check out procedures will be sent to individual students and posted in the residence halls.

General Check-Out THE UNIVERSITY IS NOT RESPONSIBLE FOR ANY PERSONAL PROPERTY LEFT ON THE PREMISES.

•  All unwanted paper, notes, posters, etc., must be placed in the Janitor`s re­ceptacle. All personal property must be packed and ready for departure. Note: Any personal property left in rooms by occupants will be confiscated.

•  Rooms are to be left completely cleaned, floors are to be cleaned. Waste bas­kets are to be emptied and washed out; desk drawers and closet shelves emp­tied and cleaned.

•  Furniture is to be left in an orderly arrangement; the covers should be removed from the mattress and left on the center of the bed; windows should be closed and locked; and blinds should be fully lowered and closed.

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HOUSING AGREEMENT

Any student requesting campus housing accommodations will be required to submit a signed housing contract. Students in campus housing will be required to re-submit a housing application in the Spring of each year.

Students who have not met fiscal responsibilities and whose contracts and room reservation fees have not been received by the established deadline, forfeit any pri­or claim to residence hall space and will be treated as new applicants.

Students making their initial application for campus housing or those returning to campus housing after a period of absence will be required to submit the signed hous­ing contract and the room reservation fee within 10 days of notification of acceptance into campus housing. The room reservation fee will be held in escrow by the University.

REFUNDS The percentage of refund of the Room Reservation Fee will be determined by the date on which a cancellation of housing notice reaches the housing office. Deadlines will be posted in both the Residence Halls and the Office of Residence Life.

XAVIER UNIVERSITY OF LOUISIANA

Office of Student Services

1 Drexel Drive Box 29A New Orleans , Louisiana 70125-1098 (504) 520-7357 FAX (504) 520-7929

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Honor Statement

Honor and integrity have been an integral part of Xavier University 's history. Our Honor System , though not officially stated until recently, is an institution that has always carried with it the underlying tenets of honor and trust. It is our belief that honor and trust are moral ideals that true Xavierites have and should display at all times during their matriculation at Xavier and beyond. Within the Xavier Honor System is a moral ideal by which students live and guide their lives. This ideal is absolute honesty to oneself, others, Xavier and in all aspects of life. We believe this principle is fundamental in ethical life, both during and after college.

The Honor System at Xavier is a tradition , an inheritance , and an opportunity all in one. It is a tradition , because it is and has been a valued, intangible possession of Xavier students since the University was founded. It is an inheritance because each entering class will receive it from the previous class as a gift to be proud of and respected. Above all, it is an opportunity because it allows the fullest possible expression of individual life in harmony with community life.

The objective of the Honor System is to develop the student spiritual­ly, morally, and intellectually. This is promoted and encouraged by the freedom and responsibility the student gains by virtue of living within the Honor System . Students are personally responsible for their work, their actions, and their word . To ensure that individual liberty is protected and enforced, students must encourage adherence to the Honor Code by reporting any violations of which they are aware. In order to preserve an atmosphere of honor and trust at Xavier, it is necessary that all cases of dishonesty which is associated with academic or campus life be fully and immediately investigated, with proper disciplinary action taken. All members of the Xavier community must fulfill their obligation to the Honor System because it is vital to the spiritual, moral, and intellectual development of Xavier University of Louisiana.

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