Reserve Forms: Printable, PDF Format
The Circulation/Reserve Department located on the first floor of the library handles all check-out services for the circulating library books and faculty reserves. Pharmacy books and reserve materials are located on the fourth floor of the library. The circulating books are housed on the third floor and all other reserves are located on the first floor at the Circulation/Reserve Desk.
All Circulation/Reserve services end 15 minutes before closing.
Our staff is dedicated to provide helpful and friendly services to the patrons.
Xavier faculty, staff, and students can check out a limit of 10 books each semester. All others can check out a limit of 3 books each semester. A borrower is responsible for all material that are checked out on his/her account. Fines will apply to patrons' record when the semester ends.
For more information about the circulation and reserve, please contact Diane Scott, Circulation/Reserve Manager, at (504) 520-7311 or by email dscott@xula.edu.
Patrons must have a valid Xavier University Identification Card. No Exceptions.
Xavier University has an agreement with Loyola University to have reciprocal borrowing privileges. A Loyola/Xavier patron must have a University Identification Card with a valid sticker for the current semester.
Xavier University is part of the consortium of University Libraries in the State who share borrowing privileges. A LALINC Patron must have a valid University Identification Card and a LALINC Card for the current semester issued by his home library. LALINC Cards are issued to graduate students, faculty, and staff. Xavier University LALINC Cards are issued at the Reference Desk, located on the first floor of the library.
Undergraduate/Graduate Student 21 days
Faculty/Staff 90 days
LALINC 14 days
Other 14 days
Books should be returned on or before due date to avoid overdue fines. All books are returned to the circulation desk or to the book drop (located outside the front doors of the library). We encourage patrons to return overnight items to the circulation desk. We advise you stay at the desk until your book(s) have been checked in by a library staff member. Do not leave book(s) on the counter or with the Library Monitor, you are responsible for the book(s) until they are checked in.
Books may be returned to the book drop outside the library doors. However, we highly recommend that you bring the books to the circulation desk to get a receipt. A receipt is your proof that you have returned the library material. When the library is closed you may return library material to the book drop. If the bin is full do not leave books on the ground, bench, or garbage cans. You may return the books on the next business day. The book drop will be emptied every morning during library hours. Books are checked in at that time and any overdue books will have late fees applied. Be mindful of this when returning overdue books.
When Loyola/LALINC sends notification of any overdue books or library fines accrued by our patrons, we will also send you a notice. If we are not contacted within (5) five working days from the date of our notice, the fees and a $10.00 non refundable processing fee will be assessed to the student’s account or;
• In the case of a faculty member, a letter will be sent to the department chairperson.
• In the case of a staff member, a letter will be sent to the immediate supervisor.
When we are presented with a “Letter of Clearance” from the reporting library we will clear all fees assessed to the patron record.
Material |
Loan Period |
Fines per Book |
Books |
3 weeks |
$.25 per day |
2-hour Reserve |
2 hours |
$1.00 per hour |
Overnight |
24 hours |
$2.00 per hour |
3-day Reserve |
3 days |
$2.00 per hour |
7-day Reserve |
7 days |
$2.00 per hour |
|
Fine maximum is $20.00; $20.00 will be charged for all checks returned NSF |
The borrower is responsible for the return of all library books checked out on or before the due date on the receipt. Receipts are given after each transaction. Fines are assessed on the day after the due date at the rate of $.25 a day, (maximum fine is $20.00 per item). We recommend you remain at the Circulation Desk to make sure all of your books are checked in or returned. You will be charged the accrued late fee for books found in the library stacks that are still charged to you.
Books that are not returned after 30 days are considered lost, and replacement cost and a non-refundable processing fee of $20.00 as well as the late fees will be assessed. Library Records must be cleared before final examination. Graduating Seniors are expected to verify clearance before Roll Call. Faculty and Staff who are terminating their services from the University are expected to clear their records.
Overdue notices are sent as a courtesy. Failing to receive an overdue notice does not relieve you of your responsibility for said fine. Charges for overdue books and lost items will be assessed to your student account (Banner) after 30 days.
Books to be renewed must be presented at the Circulation Desk at the time of renewal; overdue books are renewable and overdue fines must be paid at time of renewal, unless a hold has been placed on the item.
Processing Reserve Materials: Faculty members are responsible for gathering and submitting books or articles to be placed on Reserve. We request Reserve material be submitted five (5) working days in advance. This allows adequate time for processing. (Do not expect articles to be on Reserve at 10:00am if they are submitted 8:00am the same day).
Reserve has a first in, first out processing policy.
Reserve Forms must be completed for all books and articles(s). (Note: Please write on the Reserve Form the same title you give your students. This eliminates confusion at the Reserve Desk). If you have a rare or one of a kind article or book, we recommend you place a photocopy on Reserve. We request you limit the number of copies per article to three (3) copies. We will remove Reserve material on the date specified, unless we are notified to extend the date. We request you pickup your personal books and articles when notified. No books or articles can be placed on Reserve for an indefinite period. The reserve form is here.
Strict Closed Reserve cannot leave the library and there is a 30 minute time limit. Reserve time is usually placed on Modules, Exams, or any articles/books that have heavy usage.
Closed Reserve cannot leave the library and there is a 2 hour time limit. Overnight Reserve – may be checked out at 4:00 PM and returned 9:00 AM the next day, 3-day Reserve are to be returned after 3 days; 7-day Reserve returned after 7 days.
Anyone caught stealing and/or mutilating library materials will be subject to the following: The incident will be reported to Dean of Student Services for possible disciplinary action.
The Copy Center is located on the first floor of the Library behind the Journals on display. Copies are $.05 with your Xavier Identification Card and $.10 without your Xavier Identification Card.
Xavier University Library protects the privacy of all library users. The Library Staff will not give any patron information to a second party. |
