Article I

Definition of the Voting Faculty

The voting members shall consist of the following:

1. Teachers employed on a full time basis.
2. Teachers who in addition to part-time teaching are employed by the University on a full-time basis in another capacity.
3. Chairperson of academic departments.
4. Full time professional librarians.

Article II

Officers

Section 1. The officers of the organization shall be President, Vice President, Secretary and Treasurer.

Section 2. Except for the first year (1974-1975), officers shall be elected at the April meeting of the Faculty Association.

Section 3. The officers shall be elected for two years by a majority vote.

Section 4. In filling any vacant office in this organization the following criteria shall be applied in the order given to the results of the election for the Executive Committee of the X.U. Faculty Association.

1. The first person elected, or if more than one individual is elected on the same ballot,
2. The person with the highest number of votes, or in the event of a tie,
3. The person longest in teaching service at this University.

Article III

Faculty Meetings

Section 1. Secretary

1. The Secretary shall distribute notices of all regular faculty meetings at least one week prior to the meetings. These notices should include the agenda and, whenever possible, a detailed report of the proposals to be voted upon by the faculty at that meeting.
2. The Secretary shall distribute copies of the minutes of prior meetings to all members of the faculty before the meeting at which they are to be approved.
3. Resolutions of the faculty may be made available to non-members at the discretion of the. Executive Committee.

Section 2. Frequency

1. The first regular faculty meeting of each academic year shall take place the month after the start of classes in the fall semester. Thereafter, regular meetings shall ordinarily be held once every other month on a day to be determined by the Executive Committee. Only in extraordinary circumstances shall a faculty meeting be called during the summer or any recess. In such a case the Secretary of the faculty shall ensure that all faculty members receive adequate notice. All the provisions of this article shall apply to any such extraordinary meetings
2. Special meetings of the faculty may be called by the Executive Committee at any time during the fall and spring semesters on one week's written notice. The President of the Faculty Association shall call a special faculty meeting at the written request of twenty-five members of the voting faculty as defined in Article II.

Section 3. Quorum

A quorum shall consist of one-third of the voting faculty as defined in Article I excluding those on leave of absence or sabbatical leave. (See Amendment I.)

Section 5. Procedure

1. All meetings shall be conducted in accordance with accepted parliamentary procedure. Robert's Rules of Order Revised shall be the final authority except when it may contradict any provision of this constitution;
2. The President of the Faculty Organization shall appoint the parliamentarian before the first regular faculty meeting of each academic year;
3. Questions shall normally be decided by voice vote, or, if the result of a voice vote is challenged, by a show of hands. Elections and any choice of person by name shall be by written ballot. A written ballot or roll call shall also be taken on any question upon request of five (5) voting members, or at the discretion of the chair. There shall be no proxy voting at any meeting of the faculty;
4. Only those recommendations presented to the Executive Committee to be placed on the agenda of the scheduled faculty meeting shall be voted on at that meeting.

Article IV

Executive Committee

Section 1. Purpose

The purpose of the Executive Committee is to serve as the representative of the faculty organization between meetings. It shall receive the recommendations of the administration, the recommendations of any study body, the recommendations of all Standing Committees, as well as those, which are initiated by a faculty group. Faculty members may present in writing a recommendation to this Committee in order to have it presented to the total voting faculty.

Section 2. Composition and Eligibility

1. This Committee shall be composed of the officers of the Association and six (6) members of the voting faculty who must have been employed at Xavier University for one year.
2. The president is EX officio Chair of the Executive Committee.
3. Members of this Committee shall be elected for two (2) year terms. All members are eligible for re-election.
4. In the, first election of this Committee, one-half of the elected members shall be elected for the regular two-year term. Elections shall be held no later than May 1. An election committee composed of three persons appointed by the Chair of the Executive Committee shall distribute a list of all eligible members of the faculty to the voting faculty.
5. In the event that an elected member of this Committee resigns, there shall be an election to fill his/her term on the Committee. If the term that is being filled is a one-year unexpired term, the member elected to fill this term shall be eligible for reelection to a two-year term. The election procedure shall be the same as that described in this section with the exception that the number of names appearing on the second ballot shall depend upon the number of unexpired terms to be filled. If one member is to be elected, each voting member shall choose one name from the list of eligible members of the faculty. Those (not more than two) receiving the most votes shall be placed on a second ballot. If two members are to be elected, each voting member shall choose two names from the list of eligible members of the faculty. Those (not more than four) receiving the votes shall be placed on a second ballot.

Section 3. Meetings

1. Regular meetings shall ordinarily be held once a month on a day to be determined by the Committee. The Chair of the Committee may call special meetings at any time he or she deems necessary;
2. A quorum shall consist of simple majority of the members of the Committee.

Section 4. Duties of the Committee

1. The Executive Committee shall prepare the agenda for the total faculty meeting by collecting and organizing all motions passed by the other committees for submission to the total faculty, together with the rationales for these motions. The secretary shall distribute this agenda to the total faculty a week before the meeting.
2. This Committee shall be empowered to transact the minor business matters which arise between scheduled faculty meetings and which need immediate attention. However, resumes of such action shall be distributed to the voting membership within one week, and if ten members of the faculty think that the matter transacted is of such import that the total voting faculty should have been consulted on the decision made, they may present a formal written protest to the Committee which in turn shall present the protest and the matter at hand to the total voting faculty.
3. This Committee shall receive reports of major failures to implement policies approved by the faculty and, if the majority of the Committee deems it advisable, shall pursue such complaints with the personnel involved.
4. This Committee shall function as a body for consultation by the administration for all major administrative decisions.

Article V

Amendments to the Constitution

After final adoption of the Constitution, as amended, amendments may be submitted by any member of the voting faculty as defined in Article I. Such amendments shall be in writing and shall specify the precise passage to be amended and the exact wording to be substituted. They shall be distributed to all members of the faculty, by the individual moving the amendment, at least two (2) weeks prior to the meeting at which they are to be voted on. They shall be effective on the affirmative vote of two-thirds of the faculty present.

Amendment

No Quorum shall be required to vote on a motion which has been announced in an agenda and mailed to the faculty at least seven (7) days prior to any meeting.

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